Race Day Agenda

Welcome to the 16th Annual "Run for the Toad." It is our pleasure to work each year with the many sponsors, volunteers and race participants, to produce one of Canada's premier sporting events. For the past fifteen years your commitment to this event has raised tremendous awareness and financial support for the Grand River Conservation Foundation.

First Aid

There will be trained medical staff on the course, accompanied by a doctor. If you become ill or injured, remain calm until help arrives. Please feel free to discuss any of the typical everyday running injuries with the support medical teams located at the medical tent center.

Tent City Expo (2 Day Event, Friday September 29 and Saturday September 30)

You Get More From The Toad…

Our Exhibitors, together with the race management, are dedicated to assure your satisfaction and comfort every step of the way.

Exhibit Hours:Friday September 2912:00 Noon – 6:00 p.m.
Saturday September 307:30 a.m. – 4:00 p.m. (Race Day)

No Park Admission Fees will be required for visitors attending the Expo.

Course Restrictions

Only registered race participants will be allowed on the course to run or walk. NO bicycles, NO baby joggers, NO animals are allowed on the race course. These restrictions are for your safety and insurance considerations (exception: Race Officials.)

Parking

Parking marshals will meet you on your arrival and direct you to the assigned parking areas. No drivers may simply pull over to the sides of the park supervised roadways and leave their vehicle. We encourage you to carpool and arrive early to help facilitate in freeing up our parking marshals for other duties.

Race Kit Pickup

Friday September 29, 12:00 Noon – 6:00 p.m. and Race Day, September 30 6:30 a.m. – 9:00 a.m.
All race participants should proceed directly to the Tent City (Great Forest Bistro Tent) and identify yourself at the registration area. Our registration staff will facilitate your bib race number, and immediately direct you in line for our registration gift – and other sponsor related merchandise.

IMPORTANT! If you are picking up a friend's race kit, we require a signed letter from the authorizing party.

You must wear your race bib number on the front of your shirt. No visible bib - you will be asked to depart from the race course.

Opening Ceremonies (Start Time 8:45 a.m.)

Starting at the beach area the Royal Highland Fusiliers of Canada (RHFC) with the marching of the Pipes and Drum Band, immediately following the customary raising of the flags.

Opening Ceremonies

NOTE: Race kit packets must be picked up by 9:00 a.m. There will be NO RACE KIT DISTRIBUTION during the Opening Ceremonies.

Race (Starting Time 9:30 a.m.)

The race will start promptly at 9:30 a.m. Please line up on the start/finish (minute/k markers) according to your running ability.

Race Course Announcers

Steve Thomas and Dave Northey will report the race highlights. The broadcast booth is positioned in close proximity to the starting line providing up to the minute coverage during all phases of the race. We will incorporate live results on the Toad website, so that the runner's results are available online within 30 seconds of finishing, and they can find this easily on their cell phones. Internet services are provided at the race site.

Lost and Found - Know where your children are at all times. If anybody has lost another person, please go to the broadcast announcers or a race volunteer for assistance.

Volunteers and Badge Identification

We are here to help and assist the race participants, families and spectators, throughout the duration of the event. You will easily be able to identify the volunteer badges.

Pre-Race Massage

The Canadian College of Massage and Hydrotherapy hours for pre-race massage services are 7:30 a.m. – 4:00 p.m. There will be no massage services during the opening ceremonies.

Pre-Race Hydration Station

Savarin Springs Water and Gatorade will be available to all race participants and spectators at the start/finish line Pre-Race Hydration Station.

Children

Parents or guardians must maintain contact with young children at all times. Parents or guardians will not be permitted to leave children in the custody of the race volunteers. Know where your children are at all times. Young children must be accompanied by a parent or guardian while receiving coffee, cookies, or donuts. If anybody has lost another person, please go to the broadcast announcers or a race volunteer for assistance.

Washroom/Shower Facilities

Tent City provides indoor toilet facilities and portable toilets. Shower facilities are available at this location. If you go 300 meters North of Tent City there are eight (8) additional showers and washrooms. Note: The showers require a 25-cent Canadian Coin that provides for a long hot shower.

Race Course Toilet Facilities

Race course toilet facilities are located at the 4.3k, 6.2k and 8.9k aid stations.

Bag Drop-Off Area

Location, Aid Station #1 (Sunset Pavilion.)

Location, Post Aid Recovery Area (12.5k, 25k, 50k)

Race Course Etiquette

For the most part, the trails are groomed to run two and sometimes three abreast. Please be courteous and stay single file on the narrow sections. Participants passing should call out “Passing on your Left.”

Headsets

It is not a race rule, however, we are suggesting to people NOT to wear headsets. If you are wearing a headset one ear must be free of all hearing devices.

Aid Stations

There are four (4) aid stations positioned throughout the race course. The aid stations will be stocked with cookies, gummies, pretzels, potato chips, bananas, M&M’s Coke, Gatorade and water provided by Savarin Springs. Ice will be added, if necessary, to the water and Gatorade containers maintaining the recommended temperature. Other necessities like simple first aid and Vaseline will be available. Aid Station volunteers will wear plastic gloves when handling food products.

Note: The aid station volunteers will NOT be dispensing medication of any kind e.g. Advil, Aspirin.

Aid Stations are located at the exact Kilometers:

1st Loop4.8k6.2k8.9k12.5k
2nd Loop17.3k18.7k21.4k25k
3rd Loop29.8k31.2k33.9k37.5k
4th Loop42.3k43.7k46.4k50k

Aid Station 2 Represent

Post Race Massage

The Canadian College of Massage & Hydrotherapy with a field of staff of 12 therapists will be prepared to pamper those tired muscles. Please check in with the manifest team leader.

Requesting your Cooperation

Pet Rule:Due to regulations with the Conservation Authority all dogs must be on a short leash at all times. Dog owners must maintain contact with their dog at all times. Dogs are NOT permitted to be in any of the tent structures.

NO SMOKING REGULATION: Due to the expanded tent area our fire regulations maintain the No Smoking rule in Tent City. Smokers are permitted smoking in the parking lot area next to Tent City. NO SMOKING near any aid stations or in the washrooms.

Race Brochure Drop-Off: Individuals wishing to inform race participants about the future races may do so. The Run for the Toad race officials have provided an exhibit area for brochure distribution within the EXPO Tent. However we ask that you DO NOT distribute brochures by placing them on automobile windows or random handout throughout the park – they usually end up on the Conservation grounds requiring added clean up. DO NOT place brochures on the seating tables within the Expo tent.

Race Completion Awards

Each race finisher will receive a commemorative "Run for the Toad Finishing Medal."

Post Race Celebration - Run for the Toad 16th Anniversary/150TH Canadian Anniversary

We look forward to serving you in grand style in our Bistro Party Tent. The dinner is professionally prepared and catered by St. Jacobs Catering. Serving will commence at 11:45 a.m.

Very Important: Race participants are required to have their BIB NUMBERS to receive their meal (No Bib – No Meal). If you have ordered additional meal tickets they will be attached to your race bib.

Awards

The awards ceremony will follow immediately after the race.

Special Door Prizes

Registered participants will be eligible for random drawings/questions to be held throughout the dinner. Note: You must be present to win.

We look forward to seeing you on Race Day!