Race Day Agenda

Welcome to the 10th Annual "Run for the Toad." It is our pleasure to work each year with the many sponsors, volunteers and race participants, to produce, one of Canada’s premier sporting events. For the past nine years your commitment to this event has raised tremendous awareness and financial support for the Grand River Conservation Authority.

First Aid

There will be trained medical staff on the course, accompanied by a doctor. If you become ill or injured, remain calm until help arrives. Please feel free to discuss any of the typical everyday running injuries with the support staff, provided by, the medical teams located at the medical field tent center.

Tent City Expo (2 Day Event, Friday September 30th and Saturday October 1st)

You Get More From The Toad…

For 2011, you get more innovations, more services and more choice. You will find exciting displays of exhibits that will breathe new life into your enjoyment and purchasing budgets.

Our Exhibitors, together with the race management, are dedicated to assure your satisfaction and comfort every step of the way.

Exhibit Hours:	Friday September 30	12:00 Noon – 6:00 pm
	Saturday October 1	7:30 a.m. – 4:00 pm (Race Day)

No Park Admission Fees will be required for visitors attending the Expo.

Course Restrictions

Only Registered Race participants will be allowed on the course to run or walk. NO Bicycles, NO Baby Joggers, NO Animals are allowed on the course. These restrictions are for your safety and insurance considerations (exception: Race Officials.)

Parking

Parking marshals will meet you on your arrival and direct you to the assigned parking areas. No drivers may simply pull over to the sides of Pinehurst Park supervised roadways and leave their vehicle. We encourage you to carpool and arrive early to help facilitate in freeing up our parking marshals, for other duties. We expect an increase of spectators this year due to the anniversary celebration, so arrive early.

Race Kit Pickup

(Friday September 30, 12:00 Noon – 6:00 pm) and Race Day (6:30 am – 9:00 am)
All race participants should proceed directly to the Tent City (Great Forest Bistro Tent) and identify yourself at the registration area. Our registration staff will facilitate your bib race number, and immediately direct you in line for our registration gift – and other sponsor related merchandise.

NEW! If you are picking up a friend's race kit, we require their bib number and a signed letter from the authorizing party.

Note: You will also pick up your Timing Chip in the Bistro Tent on "RACE DAY ONLY."

You must wear your official competitor's number on the front of your shirt. If you have a medical condition that we should be aware of please describe on the back of your race bib.

Opening Ceremonies (Start Time 9:00 a.m.)

Starting at the beach area the Royal Highland Fusiliers of Canada (RHFC) with the marching of the Pipes and Drum Band, immediately following the customary raising of the flags.

NOTE: All race kit packets must be picked up prior to 9:00 a.m. There will be NO DISTRIBUTION of race kits during the raising of the Flags or National Anthems and all exhibits will be closed. We appreciate your courtesy during this time.

Race (Starting Time 9:30 a.m.)

The race will start promptly at 9:30 am. The top seeds and all age group winners from last year’s race will be invited to take positions on the starting line. Please line up on the start/finish (minute/k markers) according to your running ability. The walkers will start the event 8 minutes after the last runner crosses the timing mat.

Race Course (Audio Without Borders)

Steve Thomas will report the race highlights. The broadcast booth is positioned in close proximity to the starting line to provide up to the minute coverage during all phases of the race.

Lost and Found - Know where your children are at all times. If anybody has lost another person, please come to the announcers or a race volunteer for assistance. An announcement service providing lost and found information should someone go missing will be available.

Volunteers and Badge Identification

We are here to help and assist the race participants, families and spectators, throughout the duration of the event. You will easily be able to identify the volunteers – we are wearing our volunteer badges displaying our first name. Other people wearing identification badges are sponsors, please feel free to approach our sponsors and discuss all your running/walking needs.

Pre-Race Massage

Race participants requiring pre-race massage can do so by checking in at the Canadian College of Massage and Hydrotherapy, located in Tent City. Hours for pre-race massage are 7.30 – 9:00am. There will be no massage during the opening ceremonies.

Pre-Race Hydration Station

Savarin Springs Water and Gatorade will be available to all race participants and spectators at the start/finish line Pre-Race Hydration Station.

Children

Parents or Guardians must maintain contact with young children at all times. Parents or guardians will not be permitted to leave children in the custody of the race volunteers. We request that you know where your children are at all times. Young children must accompanied by a parent or guardian while receiving coffee, cookies, or donuts.

Washroom/Shower Facilities

Next to Tent City there are indoor toilet facilities and portable toilets. There are some shower facilities also available at this location. If you go 300 meters North of Tent City there are eight (8) additional showers and washrooms. Note: The showers require a 25-cent Canadian Coin that provides for a long hot shower.

Course Toilet Facilities

Race course toilet facilities are located at the following 4.3k, 6.2k and 8.9k marks throughout the race.

Bag Drop-Off Area (50k Race Participants)

Provisions will be available for “only 50k runners” requiring a drop –bag area (location outside at the first aid station, Sunset Pavilion) This area has limited supervision.

Race Course Etiquette

For the most part, the trails are groomed to run two and sometimes three abreast, however, there are also some single- track sections. Please be courteous and stay single file on the narrow sections. Participants passing should call out “Passing on your Left.”

Headsets

It is not a race rule, however, we are suggesting to people NOT to wear headsets You need to be able to hear when someone is going to pass you on the trails – please, be courteous to other runners and walkers.

Aid Stations

There are four (4) aid stations positioned throughout the race course. Each aid station team (under the direction of team leaders) consist of experienced race volunteers. The aid stations will be stocked with cookies, gummies, pretzels, potato chips, bananas, M&M’s Coke/Cola, Gatorade and water provided by Savarin Springs. Ice will be added, if necessary, to the water and Gatorade containers maintaining the recommended temperature. Other necessities like simple first aid and Vaseline will be available. Aid Station volunteers will wear plastic gloves when coming in contact with food product.

Note: The aid station volunteers will NOT be dispensing medication of any kind e.g. Advil, Aspirin. This is only available at the medical support area (Tent City.)

Aid Stations are located at the exact Kilometres below:

Post Race Massage

The Canadian College of Massage & Hydrotherapy with a field of staff of 12 therapists will be prepared to pamper those tired muscles. Please check in with the manifest team leader.

Requesting your Cooperation

Pet Rule: Requesting your cooperation, due to regulations with the Conservation Authority all dogs must be on a short leash at all times. Dog owners must maintain contact with their dog at all times. Dogs are NOT permitted to be in the Tent City courtyards, or Tent structures.

NO SMOKING REGULATION: Due to the expanded tent area our fire regulations maintain the No Smoking rule in Tent City. Smokers are permitted smoking in the parking lot area next to Tent City. We also request that you do not smoke near any aid stations or in the washrooms.

Race Brochures Drop-Off: Individuals wishing to inform race participants about the future races may do so. The Run for the Toad race officials have provided an exhibit area for brochure distribution within the EXPO Tent. However we ask that you DO NOT distribute brochures by placing them on automobile windows or random handout throughout the park – they usually end up on the Conservation grounds requiring added clean up.

Race Completion Awards

Once you have completed your event and returned your time chip, each finisher will receive a commemorative “Run for the Toad” finishing Medal.

Gary Reed, President, Medals and Insignia

Post Race Celebration - Run for the Toad 10th Anniversary

We look forward to serving you in grand style in our Bistro Party Tent. The dinner is professionally prepared and catered by St. Jacobs Catering. Serving will commence at 11:45 a.m. sharp.

Very Important: All race participants will be required to have their BIB NUMBERS to receive their meal (No Bib – No Meal). If you have ordered additional meal tickets they will be in your Race Packet in a little manila envelope.

Awards

The awards ceremony will take place during dinner.

Special Door Prizes

All registered participants will be eligible for random drawings to be held throughout the dinner. Note: You must be present to win or if still out on the course we will hold the prize for you.

We look forward to seeing you on Race Day!

 

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